Artist Alley Info
Yes, that's right folks... SheVaCon 19 is going to have an Artist Alley! The place where you can meet and greet with some of your favorite artists and creators; many of whom will be selling original art, sketches, and many other wonderful items depicting their work. So stop on by, say hello, purchase an item or two, or commission* them!
*Commissions are offered by artists individually. It is their right to accept or refuse commissions at the convention.
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If you are an Artist and would like to reserve a space in our Artist Alley (AA) this year, please read below for all of the details. If you have questions, or something isn't covered in the information below - please feel free to send an email to the Art Director.
Art Director & Art Staff
The Art Director is Jennifer DePaola, and the Assistant Art Director is Gatlin Blankenship. Art Staff will be in both the Art Show room, and the Artist Alley. There will always be staff stationed in both areas to make sure that all of the Art Show, and Alley rules are followed, and to assist the Artists who are participating.
Alley Location
The Artist Alley will be on the main floor of the hotel near the registration area, where fans and patrons of the arts will be able to meet and mingle with you first thing!
The area cannot be secured or locked, so Artists are responsible for setting up and breaking down their tables/displays each day.
Please do not leave your tables unattended - the convention is not responsible for lost or stolen item(s).
Table Information
- One (1) Artist, Group, or Studio is allowed per table
- Tables includes one (1) 6'x2' table, and two (2) chairs
- Each table comes with one (1) complimentary badge; additional badges are $25 each (limit two)
- Alley tables are $40 each
Tables/spaces will be assigned to each Artist at the convention site. While we cannot guarantee your table location, we will try to work with you if you have any special requests.
Reserving Your Alley Table
There are a limited number of tables, so please understand that while we wish we could allow everyone a spot, that simply isn't possible. What we are going to be doing is almost a kind of 'jury' process. There are no favorites here - but we are looking to provide a good mix of styles, mediums, and products for the attendee's and Guests to choose from. And of course, to help increase the sales for the Artists. ;)
Artists wishing to reserve a table in the AA may fill out the sign-up form located at the bottom of this page. You will receive a confirmation email that your submission was received. Your application will be reviewed, and if you are selected, you will be notified by email of your selection. Payment information will be contained in the email. Once your payment is sent and received, this will "lock in" your reservation in the Alley.
Once all of the Alley tables are filled, we will have a Wait-list set up so that in the event that an Artist needs to cancel, their table will go to the next person on the Wait-list.
Alley Hours
Artist Alley Hours for SheVaCon 2011
Friday: 3:00PM - 9:00PM
Saturday: 10:00AM - 9:00PM
Sunday: 11:00AM - 3:00PM
Artists are not required to set up and run their tables the entire time the AA is open, they may set up any time during the hours listed above.
Checking In
All badges will be held at Registration. Once you have picked up your badge(s), you may proceed to the Art Room to check in for the Artist Alley and Art Show*. The Art Room Staff will get you all settle in, and show you to the AA area.
Power & Wi-fi
There are a limited number of power outlets in the AA area. If you require power, please let us know in your reservation. We cannot guarantee that you will be in a space near an outlet, but we will do our best to accommodate your request.
Wi-fi is provided by the hotel, and will be available during the convention.
Refunds
If an Artist wishes to cancel their reservation after it has been locked in, they must send an email to the Art Director no less than two (2) weeks prior to the convention. After that time frame, NO refunds will be issued.
In the event that an Artist does cancel their reservation, their table will go to the next artist on the Waitlist.
What an Artist is allowed to sell in the Alley
The following list of products and merchandise are allowed to be sold by the Artists in the AA:
- Original sketches, drawings, paintings, and commissions
- Self Published works - this can include prints, art books, mouse pads, buttons, bookmarks, badges, etc. - that the artist has the sole rights to and produces personally
- T-shirts and bags/tote bags with the artists own work depicted on them
- Original toys, plush items, dolls, and figurines of the Artist's own design
- Sculptures of the Artist's own design
- Original clothing and/or accessories, and hand-made jewelry
- Fan Art* - must not exceed more than 50% of all items offered for sale. (ex: if you have 10 items for sale, no more than 5 of them should be Fan Art)
*Fan Art of an existing character is allowed if the character(s) is depicted in the artists own unique style, and is clearly not a reproduction/copy of an original piece created by another artist, or could be easily mistaken as such.
If there is an item you are wanting to sell, and are unsure if it will be allowed, email the Art Director.
What an Artist is NOT allowed to sell in the Alley
If any of the following products, items, or merchandise is being sold by the Artist in the AA, they will be asked to remove the items from their table once. If they do not comply, or the items magically make their way back after the request for removal has been made, their table reservation will be revoked and the Artist will be asked to leave the convention area, also no refund will be issued.
- No selling/redistribution of commercial items and/or products
- No licensed work - even if it is the work of the Artist themselves. If it is commercially licensed, and you wish to sell it, please check into reserving space in the Dealers Room
- No edible items (food & drink)
- No reproductions of officially licensed costumes, props, or cosplay items
- No pirated or bootlegged items - unlicensed copies or prints of commercial merchandise, regardless of media or medium types
- No garage/yard sale items
- No unlicensed reproductions of existing merchandise
- No weapons - be it real or a prop/cosplay item
- Artists who are also participating in the Art Show may NOT sell prints of the items displayed in the Art Show in the AA. This is to encourage bids and better sales on the items placed in the Art Show
Adult Content - Mature Themed Items
While SheVaCon does permit adult/mature themed items in the AA, they are subject to additional restrictions. Adult content or mature themed items are anything that would not be legally permissible to display to minors. Items that fall into this category must be covered at all times and labeled as Adult Content 18+. Adult content themes include:
- Sexually explicit works
- Works showing or depicting murder or extreme violence, etc.
Artists are responsible for verifying the age of their viewers by Photo I.D. before they are allowed to view or purchase any works containing adult content or mature themes.
If an Artist sells any adult content or mature themed works to a minor, they will be removed from the AA. This includes on-site commissions as well.
If you are unsure if your works would qualify as adult content or mature themed, please send an email to the Art Director to be sure.
Artist Alley Rules
If an Artist is found to be in violation of any of the rules outlined, they will be given one (1) warning. If another violation occurs, the Artist will be asked to leave the AA. If the Artist does not comply, or attempts to return to the AA and display, sell, harass and/or slander SheVaCon, it's staff, or attendee's - they will be removed from the convention area completely. Depending on the severity of the infraction, other actions may apply, including but not limited to banning from future conventions and convention related events, future AA participation, and of course legal action. Also, no refunds will be provided.
- All convention rules, as well as all local, state, and federal laws apply. If an Artist is found to have broken any convention rules, appropriate action will be taken. If an Artist breaks any laws, local law enforcement will be notified, and the the person could face prosecution. (Note: local law enforcement will be on the premises during the convention)
- All Artists are required to wear their convention badge at all times when in the AA, and all other convention areas.
- The Artist participating in the AA must be present at the convention. Assistants are allowed to operate the AA table for the Artist. However Artists or assistants are not permitted to sell or display works of an artist who is not in attendance of the convention.
- The Artist is not permitted to resell their AA table.
- Sharing of an AA table is not allowed. One Artist per table only.
- No weapons are allowed in the AA - whether real, cosplay, or otherwise.
- No yelling, screaming, rough-housing, horse-play, fighting, sparring, or obscene/offensive language. This applies to Artists, Guests, and attendee's.
- No music or video is permitted (nothing with sound that could disrupt others)
- No items, products, supplies, or equipment that produces excessive noise or noxious fumes are allowed. Please be courteous to those around you and at the convention.
- No raffles/auctions are permitted
- No "squatting" - if you have not purchased a table in the AA - you will be removed.
- Artists are expected to be respectful of the other Artists in the AA. Any attempts to disrupt business, bad-mouth fellow Artists, or vulture/steal sales will not be tolerated.
- All items being sold at the table must be made/drawn/created by the Artist
- No requests or advances for sexual activity, or other unwelcomed verbal or physical conduct of a sexual nature in lieu of money for items being sold
- No tape, glue, staples, tacks, or other similar items. Nothing that could cause harm to the hotel and it's facilities.
- Only the tables provided by the convention are allowed.
- All Artists applying for space must be 18 years of age or older.
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