Art Show
Have you been looking for that perfect piece of artwork to hang on that empty spot on your wall? Do you collect art pieces from some of our regular artists, and can't resist looking to see what's new in their collection? Then you'll definitely want to stop by the Art Show and check out all of the wonderful pieces and bid on your favorites!
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Art Show Info
Since things are run a little differently from con to con - here are some basics for ours...
Silent Auction - The silent auction begins at the opening of the art show on Friday, running through to the closing of the art show on Saturday evening, and for one hour prior to the art auction on Sunday. All art pieces displayed will have a bid sheet attached to them, or beside them. You write your name, badge number, and bid amount (whole dollars please) on the pieces you wish to purchase/bid on. Any item with two (2) or more bids will go to the live voice auction. If the item only receives one (1) bid, that is the price it will be sold for, to the person who made the first and only bid.
Please do not bid if you do not intend to honor it. By placing a bid on a piece of artwork, you are entering into a contract with the artist and the convention, stating that you will purchase the art piece if you are the winning bidder.
Pieces with only one (1) bid that did not go to auction will be available for purchase directly after the live auction on Sunday. If you will not be at the convention on Sunday, special arrangements will need to be made with the art staff prior to purchase and pick up.
Live (Voice) Auction - When an item in the art show has two (2) or more bids, the piece will go the live voice auction, and will be sold to the highest bidder. So if you bid on a piece, and are out-bid, this is your chance to purchase that artwork you've been eyeing all weekend.
Winning bidders will be able to purchase their item(s) directly after the live auction in the art room on Sunday.
No Photography -There will be no photography allowed in the art room, art show, or live auction unless it is press or convention related. Any person without permission to take photos in the art show or art room will be asked to delete the photos. To avoid any issues, cameras and personal items may be 'checked' at the art staff table. This policy is in place to protect the artists, their work, and also the convention, as well as it's guests and attendees.
Artwork Content - SheVaCon does allow artistic nudity in the art show. If you have children or minor(s) with you, you might want to take a quick walk-through to see if any items should be avoided during the children/minor(s) visit to the art show. We try to keep it PG-13, but just in case, it's always best to check before hand.
Art Show Hours for SheVaCon 2011
Friday: 3:00PM - 8:00PM
Saturday: 10:00AM - 8:00PM
Sunday: 11:00AM - 12:00PM
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This is a brief overview of information for the Artists
Communication - Email is the primary communication form used by the SheVaCon Art Director, a valid email address that is checked regularly is required. Please be sure to check your email inbox and spam folder often if you are expecting a response.
Art Show Submission Form - All artists, whether attending or mail-in, are required to submit the online submission form. Failure to complete this form may result in the artist not being accepted for inclusion in the art show. If you have an issue or question about the form, please contact the Art Director.
Once the submission form is submitted to the Art Director, the Artist will be notified within 48-72 hours if they are accepted or not. If the artist is accepted, they will be assigned an artist number, and space in the art show which will be sent via email.
In the event that the Artist is declined space, they are only declined for that year, and are encouraged to submit for the following year.
Art Display Space - SheVaCon uses standard 4'x4' or 8'x4' pegboard panels to display artwork. 'J' hooks and binder/bulldog clips are provided by SheVaCon. 3-D display space is available upon request, please make arrangements with the Art Director if needed.
Art Show Fees - There is no fee to hang artwork in the art show. However, there is a 10% commission fee on all artworks sold at the convention as part of the art show and/or auction.
Artwork Themes - Artwork to be included in the art show must be of a science fiction, fantasy or horror theme/nature. While artistic nudity is allowed, please try to keep it as PG-13 as possible. The Art Director and Staff try to ensure that there is a good mix of styles, mediums, themes, and genre's represented in the art show. As much as we would like to be able to admit everyone's art, we do have space and time limitations we have to operate within.
Artwork Mediums - We do not discriminate against medium type, so long as the theme of the artwork prescribes to the genres previously outlined. If you are a traditional artist, digital artist, photographer, or anything else in between - you are more than welcome at SheVaCon.
In the event that a new medium we have never featured before is submitted for inclusion in the art show, a "testing the water" method will be implemented. Please understand, if we had more space to include everyone, and their work, we would. If, by chance, you are not accepted because we have reached our maximum in the medium you use, we encourage you to sign up earlier for the following year to ensure you get a space.
Mail-In Artwork - All mail-in artwork must include the $10.00 handling fee, and return shipping. Return shipping payment can be in the form of a pre-paid label included in the box with the art show paperwork and artwork, personal check, or sent online via Paypal to shevacon@shevacon.org.
All mail-in artwork must be recieved no later than February 18th, 2011 to be included in the art show. Artwork received after that date will only be included in the art show if special arrangements have already been made with the Art Director. Otherwise the artwork will be returned to the artist after the convention. If artwork shipment is not received by the date above, and no contact has been made with the Art Director, the space reservation will be forfeit and given to another artist.
Mail-in artwork packages will be opened at the convention site only. If an item inside of the package is damaged, it will not be put into the show/auction. The Art Director will contact the artist by email to let them know of the damaged item(s) as soon as possible after the convention. SheVaCon is not responsible for items damaged or lost during shipping.
Payment to Artists - We regret that we cannot pay all artists on the closing day of the con. Payments will be mailed out within four to six weeks after the convention.
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To help clear up any confusion, and make things as simple as possible, there are a few guidelines to be observed. If there is something you do not understand, or would like more information about, please contact the Art Director.
- SheVaCon reserves the right to refuse exhibition of any piece of artwork or artist.
- All Art Show Exhibitors may purchase a convention membership or be represented by an agent with a valid convention membership. Exceptions may be made for artist’s works specifically requested by convention officials.
- All Artwork must be matted or framed and able to hang on a 4’x4’ panel as part of the Art Show. If possible, please use clear polyurethane sleeves to protect your artwork.
- 3-D artwork display requirements must be submitted to the Art Director no less than two (2) months prior to the convention date.
- Once the artwork has been checked into the Art Room, it must remain until the end of the Art Show unless pre-arranged with Director prior to check-in. All art must be checked in and out by Art Room staff.
- There will be no ‘print shop’ in the Art Room. One copy of each print can be hung in the reserved art show space.
- All 3-D pieces should be insured. And if possible either an agent or the attending Artist must set up their own display. Also it is highly recommended that any delicate 3-D artwork is displayed in a protective case.
- All Artwork must be clearly labeled. Please be sure that all artwork(s) include the artist’s name, artist number, and piece title, on either the back or bottom front corner of the piece.
- Hanging priority will be assigned in the following order:
A. Specifically requested artworks
B. Artwork by attending artists
C. Mail-in Artwork
D. Not For Sale Artwork - NFS - Please note that the Art Show is open to attendees under 18 and is subject to Virginia State Decency Laws. Please try to keep all pieces submitted “PG-13” or below. Thank you for your cooperation on this matter.
- The Art Director(s) will retain any artwork legally bid for but not collected and paid for by the buyer. The Art Directors will make every attempt to contact the buyer to remind them of their legal obligation to pay for the purchased art at the bid price , and collect funds that are due to the artist (less the 10% commission). If we are unable to complete this within one (1) month after the convention, the art will be returned to the artist.
- Any artwork left behind by an attending artist will be in the care of the Art Director. Artist is responsible for all return shipping expenses for artwork to be returned.
- All disputes concerning the Art Show will be resolved at the discretion of the Art Director. All decisions made by the Art Director are final.
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